Steps to Transfer Car Ownership in Kenya (NTSA Guide)

By Magari Poa on 15/09/2025

Buying or selling a car in Kenya doesn't end with exchanging money and handing over keys. The most important part is officially transferring ownership through the National Transport and Safety Authority (NTSA). Without this step, you risk legal disputes, fines, or even losing your vehicle.

In this guide, we explain the step-by-step process of transferring car ownership in Kenya, the documents required, and key tips to avoid delays.

1. Confirm the Vehicle Details

Before beginning the transfer process, always confirm that the car you are buying or selling is genuine and legally registered.

Use the NTSA TIMS portal to verify ownership and logbook details.
Check if the vehicle has outstanding loans, cases, or penalties.
Inspect the physical car to ensure the chassis and engine numbers match the logbook.

2. Create or Log in to the NTSA TIMS Account

Both the buyer and seller must have active NTSA TIMS accounts.

Register online at NTSA TIMS.
You'll need your ID number, KRA PIN, phone number, and email.

? Without a TIMS account, you cannot transfer ownership.

3. Seller Initiates the Transfer

The seller logs into NTSA TIMS and selects "Vehicle Registration" ? "Apply for Transfer of Ownership."
Enter the buyer's ID and KRA PIN details.
Upload supporting documents (like sale agreement if necessary).
Submit the transfer request.

At this point, the system will notify the buyer to accept the transfer.

4. Buyer Accepts the Transfer

The buyer logs in to NTSA TIMS and goes to "Pending Ownership Requests."
Review the vehicle details carefully.
If everything is correct, click "Accept."

?? Important: If you notice any discrepancies (wrong chassis, wrong owner details, hidden penalties), do not accept. Resolve issues before proceeding.

5. Pay the Transfer Fee

Once the buyer accepts the request, the NTSA system generates an invoice.

Transfer fees vary depending on engine capacity (CC):
- 1000cc and below ? Ksh 1,660
- 1001–1200cc ? Ksh 1,890
- 1201–1500cc ? Ksh 2,065
- 1501–1700cc ? Ksh 2,410
- 1701–2000cc ? Ksh 2,695
- 2001–2500cc ? Ksh 3,010
- 2501–3000cc ? Ksh 3,570
- 3001cc and above ? Ksh 5,000
Payment is made through M-Pesa, bank, or eCitizen paybill.

6. Logbook Issuance

After payment, NTSA processes the transfer.
The buyer receives a new digital logbook in their TIMS account within 7–14 working days.
The old logbook automatically becomes invalid.

7. Key Documents Required

To complete the process smoothly, ensure you have:

National ID (buyer & seller)
KRA PIN certificate (buyer & seller)
Sale agreement (signed and dated)
Original logbook (digitally verified on TIMS)
NTSA inspection certificate (for used imports or where applicable)

8. Tips to Avoid Delays or Fraud

? Always cross-check seller details with their ID and KRA PIN.
? Never make full payment before confirming ownership transfer has been initiated.
? Work through the TIMS portal only – avoid "shortcuts" offered by brokers.
? Keep a copy of your sale agreement and payment receipts.

Final Thoughts

Transferring car ownership in Kenya is now faster and more secure thanks to NTSA's TIMS system. However, it's crucial to follow the steps carefully to avoid costly mistakes. With the right documents and due diligence, you can complete the process in just a few days.